What is the Best Way to Scan a Ton of Documents Quickly?

“In a paperless era increasingly devoid of carbon copies and other hard copy documents, homes and businesses still use a lot of paper. Though paper is still necessary for signatures or some legal documents, its storage and retrieval require significant space and human resources. Many businesses opt to digitize their paper records for easy administration. You can accomplish this faster by investing in a few key resources.”

Our friends at Small Business know the ropes when it comes to setting up new businesses and giving businesses tips of setting up business basics. You might find yourself here because you are wondering how you can scan a lot of documents quickly in the most time effective way? You’ve come to the right place. ScanSearch easily allows you to Scan your documents in using our proprietary technology and store your documents in a secure cloud that easily allows you to search for any data element on the document and organize at the click of a button.

Still not sure on the best way to handle your scan load? Check out the rest of the article at smallbusiness.com written by Jacob Andrew and be sure to keep up to date on industry news when it comes to your small business and operations.

 

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Big Digital Transformations Come In Small Packages Accorinding to Forbes

What’s the best way to begin any digital transformation journey? Find a project that is achievable within one month, with the resources you have today, and that is of immediate value to the business.

That’s it. That’s your Plan A. Compare that with most digital transformation projects, which can take a year or more, require significant new headcount and resources, and whose value to the organization is an unproven projection. In our experience, keeping it simple and starting small is the best way to begin any digital transformation journey, not least because several teams can start small in parallel.

Alex McWilliam, Brand Contributor for GoogleCloud and Forbes.com has put together a compelling series detailing paths towards digital transformation within your business. Click here to read more and find out the best plan towards executing your streamlined business solutions.

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Why Small Businesses Require Digitized Documents

Learn about the benefits of digitizing your documents and how to do it.

As your business progresses from a startup to an established business, the volume of paper documents grows exponentially, and that stockpiled paperwork wastes space and is difficult to manage. One solution is to digitize everything; you can use digital conversion techniques to convert all of your business’s paper documents to electronic versions that are stored either on your own server or in the cloud. This allows you to manage documents more efficiently, without losing critical documents, thereby avoiding damage to your business’s credibility.

What is document scanning?

Document scanning, also called document imaging, is the process of capturing digital images of paper documents. The images of the physical documents are then transformed into a digital format using OCR conversion software. OCR, or optical character recognition, scans document images and turns them into text documents. This intelligent conversion allows documents to be searched with relevant keywords.

 

Emily Watson, member at business.com provides great insight into the importance for digital document assets and management for small businesses. Looking for the right system to handle your document management can be difficult so let industry experts help guide your decision making.

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7 Meaningful Advantages of Using a Document Management System (DMS)

When it comes to benefits that come with using a document management system, the list could be endless. Lucky for us, Mamoun Chaouni at business2community.com has laid out the top 7 most meaningful examples of advantages provided by DMS usage.

Gone are the days of spending countless hours finding that one document. Save time and energy by really taking control of your document workflow within your organization or agency today.

“Aside from helping keep trees upright to protect the environment from health and economic hazards such as pollution, landslides and flooding, employing a cloud-based document management software solution comes with a host of advantages.

1. Document/file repository

Cloud-based document management systems serve as a central repository for all your important documents that can subsequently be accessed, viewed, changed and shared with colleagues. No more wasting hours upon hours of precious time frantically looking through stacks of folders to find a single document.

2. Document/content security

When documents are not managed, the possibility of important information being exposed to the wrong people is considerable. Vital, sensitive information falling into the wrong hands can bring irreversible damage to a business. Document management software solutions let you safeguard confidential business information through rigorous security policies and role-based access control (RBAC) where authorized users alone are allowed to view certain files or documents.

In the case of disasters like fire or flooding, cloud-based DMS ensures your business-critical data are kept intact, not wiped out from the face of the earth.

3. Anytime, anywhere access

As is the case with cloud-based software solutions, web-based DMS affords users the ability to access files and documents anywhere, anytime, regardless of device used, which is particularly handy when collaborating on projects with team members who are on the go or located remotely.”

To read more of the list, join our friends over at business2community for the in-depth article. 

 

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